October 26, 2021
What is a Clean Desk Policy? Discover the Benefits for Your Business
It’s a common situation in millions of offices around the world: documents clogging up filing cabinets, cupboards and desks. Every few months, decluttering provides a solution, but rather than waiting for it to become a problem, why not adopt a proactive (rather than reactive) approach?
This is where a clean desk policy comes into play. Quite literally meaning: a policy that helps employees keep their desks clean, to reduce the likelihood of confidential documents building up and being left lying around in plain sight – so they’re less likely to fall into the wrong hands.
But of course, with hybrid working arrangements expected to remain in the post-pandemic world, establishing a clean desk policy becomes more complex – with employees freely travelling between home and office environments, often with confidential documents in tow.
Fret not, however. Below, we explore some of the key steps to introduce a clean desk policy – in both office and home environments. Complete with a look at its major benefits for businesses, and a checklist to make sure guidance is adhered to.
What Are the Benefits of a Clean Desk Policy?
First and foremost, a clean desk policy helps to protect your personal information. In every office, there’s a need to handle confidential documents – so by ensuring they’re not left carelessly lying around, this helps to reduce the risk of them being misplaced or falling into the wrong hands.
But beyond simply keeping confidential information confidential, a clean desk policy can also encourage better organisation and productivity for your employees and provide peace of mind for your customers.
Ultimately, when everyone’s desk is clean and all areas of the company are free from clutter, your office space looks attractive, professional and efficient. Employees feel more in control in a well-organised environment and your customers will be left with a good impression of your company.
How to Establish a Clean Desk Policy?
For a deeper dive into establishing a clean desk policy, our complete guide contains all the information you need to make it a success. Below, however, we’ve listed a convenient bite-sized version to help you get started.
How to Support a Remote Clean Desk Policy?
Establishing a clean desk policy in the office is one thing. But how can this possibly be achieved when employees are working remotely? Of course, this becomes more difficult, but trusting your employees is key – with a little support from these steps.
Remember the 3 Ps: Plan, Protect & Pick Up
Plan first thing in the morning: keep just the things you need for your workday on your desk. Start each day with a few minutes of planning so that you can organise the documents you need for immediate work. File all other folders and documents.
Protect information when you leave your desk. Before leaving, have a quick check to see if there’s sensitive information lying around and place it inside a folder or off your desktop. For additional security, switch on your computer’s password-protected screen saver.
Pick up at the end of the day. When you finish work, don’t leave documents on your desk. File documents or lock them up. Leaving your desk clean in the evening also means it’ll be clean in the morning, helping you to be organised and productive from the off.
So, there you have it: our guide to a clean desk policy. For added protection, get in touch today to see how our secure document destruction services can protect your company, customers and employees.
 – Source: The Straits Times
Disclaimer: This article is provided for your convenience and does not constitute legal advice. Readers should not take, or refrain from taking, actions based upon the content of this article. Prior results do not guarantee similar outcomes. Please seek professional legal advice.