October 31, 2019

Keep Your Organisation’s Data Secure

In an office environment, the large amount of data stored in a single location means workplaces are vulnerable targets for data mongers, thieves and hackers alike. Your organisation risks physical and cyber breaches as well as identity thefts, making it crucial to prioritise on organisation data security.
Everyone in an organisation is responsible for preserving and protecting all data received and circulated no matter how irrelevant it may seem. Here’s how your organisation can practice better data security:

  • Secure storage for physical documents – Physical documents containing confidential data should be organised and locked in a secure cabinet and only made accessible to authorised individuals. As for digital data, it should be stored on encrypted devices such as hard disk drives, to avoid confidential information from being accessed.
  • Implementing a Clean Desk Policy and a Shred-it All Policy – With a clean desk at work, employees and employers can have  peace of mind that no confidential data is left lying around. Additionally, a Shred-it All Policy also ensures that all documents are securely destroyed on a regular basis.
  • Appointing a Data Protection Officer (DPO) – Under the Personal Data Protection Commission (PDPC), all organisations in Singapore are required to appoint a DPO. Their duties include promoting a data protection culture amongst employees and ensuring that proper policies for managing personal data are established and compliant with the PDPA.
  • Employee consent regarding data usage – Besides securing confidential data in an organisation, it is also important for an organisation to obtain employee consent when it comes to personal data collection and use.
  • Conducting internal risk assessments – Regular risk assessments help an organisation manage processes and mitigate data breach risks.

Closely monitoring and actively communicating data protection policies, practices and processes with employees will foster a lasting culture of secure data protection. A secure data protection culture also ensures that an organisation is compliant with the data protection watchdogs.
Start protecting your business
An organisation that integrates data protection into its business processes can reduce data breach risks and PDPA non-compliance. Learn more about how Shred-it can protect your documents and hard-drives by contacting us for a free quote and security risk assessment.